California Sea Grant

Sea Grant Institutional Awards - NOAA and State Resources Agency

Rebudget [Transfer of Funds]:

 

All transfer of funds into or from the equipment and foreign travel categories require the prior approval of Dr. Russell Moll, the Sea Grant Director. In addition, prior approval of the Sea Grant Director is required if cumulative transfers between categories exceed 10% of the originally approved total Sea Grant costs, or if funds are being transferred into any category where they were not originally budgeted. The email rebudget request must originate from the principal investigator with copies to all necessary parties. It should be sent to sgbudget@seamail.ucsd.edu, addressed to Dr. Russell Moll, and should include the following details:

  1. The relevant grant number;
  2. The Sea Grant project number;
  3. Your campus account and fund numbers and/or purchase order number;
  4. For each category requiring the rebudgeting of funds, include:
    1. Salaries – Indicate the total funds required for each employee, as well as the overall total. Provide a justification for the need to increase costs or an explanation of the remaining balances in salaries.
    2. Supplies – Identify the category (e.g., laboratory or marine) and include a dollar amount for each category.
    3. Equipment – Provide a description of the equipment to be purchased or leased, including unit cost and total purchase or leasing costs. Identify the purpose of each equipment item and how it will benefit the project or be used for the project.
    4. Travel – If the overdraft in travel is due to an additional trip, include the number of travelers, to/from details, type of transportation (e.g., airfare, mileage) and total cost of the trip. Identify the purpose of each trip and how it relates to the project.
    5. Other – Identify cost categories such as communications, printing, publication charges, graphics, phones, computer time or usage, and total for each category.
    6. Indirect Costs – Funds may be transferred between direct and indirect costs if ALL of the following conditions apply:
      1. If a transfer of funds among direct cost categories results in a revision to the amount of indirect costs but does not exceed the cumulative budget transfer threshold of 10% that would require prior approval; and
      2. If the authorized transfer of funds and the adjustment of the amount of indirect costs do not exceed the approved total project costs; and
      3. If the indirect cost rate does not change; and
      4. If the adjustment of the amount of indirect costs does not result in a change to the approved scope of work of the award.
  5. The original and new budget by line item in a spreadsheet format as follows:
Category
Budget
Rebudget
New Budget
Salaries
10,000
-2,000
8,000
Benefits
3,000
-750
2,250
Supplies
2,000
0
2,000
Travel
1,000
2,750
3,750
Indirect Cost
1,600
0
1,600
Total Costs
17,600
0
17,600

 

A sample spreadsheet is provided to attach to your justification.